Conference Venues in Modena: How to Choose the Right Venue for Your Corporate Event
October 20, 2026
Choosing a conference venue in Modena means weighing location, capacity, technology and catering together, because these are the things attendees remember at the end of the day. Hotel Real Fini Baia del Re, a 4-star hotel just a few meters from the Modena Sud exit of the A1 motorway and 35 km from Bologna Marconi Airport, offers 7 soundproofed meeting rooms with natural light, free parking and the Modenese cuisine of its own Ristorante Baia del Re.
Before choosing a meeting location in Modena for your event, it is worth asking five questions:
- How many people does the room need to hold, and in what layout?
- Is it easy to get there and park for attendees coming from out of town?
- What technical equipment is needed, and is there support during the event?
- Who takes care of coffee breaks, lunches and dinners?
- Can attendees stay overnight at the same venue?
Below you will find our hotel's answers, one by one, starting with the meeting rooms available.
What conference and meeting rooms does Hotel Real Fini Baia del Re offer?
Hotel Real Fini Baia del Re has 7 meeting rooms, all soundproofed and with natural light. The largest, the Wiligelmo Room, measures 130 sq m (about 1,400 sq ft) and seats up to 100 people theater-style. The others range from Room 1, at 70 sq m, to Room 2, designed as an office for 4 people.
| Room | Size | Theater | Classroom | U-shape | Boardroom |
|---|---|---|---|---|---|
| Wiligelmo Room | 130 sq m (1,400 sq ft) | 100 | 60 | 35 | – |
| Room 1 | 70 sq m (750 sq ft) | 50 | – | 25 | 25 |
| Room 4 | 30 sq m (320 sq ft) | 30 | – | 20 | 20 |
| Room 3 | 20 sq m (215 sq ft) | – | – | – | 10 |
| Room 5 | 20 sq m (215 sq ft) | 15 | – | – | 10 |
| Room 6 | 18 sq m (195 sq ft) | – | – | – | 8 |
| Room 2 | 15 sq m (160 sq ft) | – | – | – | 4 (office use) |
The Wiligelmo Room is named after the sculptor of the reliefs on Modena Cathedral and is the room for plenary sessions, conferences and presentations to a large audience.
The smaller rooms are useful for breakout groups, one-to-one meetings or as an organizer's office during a larger event.
Full details of each room are on our meeting rooms page.
Why choose a hotel near the Modena Sud exit of the A1 motorway?
A hotel near the Modena Sud exit of the A1, Italy's main north-south motorway, makes logistics easier for attendees driving in from other cities, with no need to cross the city center and parking on site. Hotel Real Fini Baia del Re is just a few meters from the exit, at Strada Vignolese 1684, about 10 km from central Modena.
From the motorway, the hotel is reached as soon as you leave the toll gate. Outdoor parking is free and, for those who prefer covered parking, there is also a paid garage at €10 per day. An electric vehicle charging station is also available.
Modena's historic center is about 20 minutes away, an easy trip for dinner in town or a visit to the Cathedral after the working day. If you are traveling by train, Modena railway station is about 10 km from the hotel, and if you are flying in, Bologna Marconi Airport is 35 km away, about a 45-minute drive.
You will find full directions on our Location page.
What technical equipment is available for meetings and conferences?
The meeting rooms at Hotel Real Fini Baia del Re are equipped with projectors, adjustable lighting and Wi-Fi. The Wiligelmo Room and Room 1 also have screens and wireless microphones, and the Wiligelmo Room adds a sound system and fixed microphones. On request, the hotel provides professional technical support, video conferencing and simultaneous interpretation.
Room equipment
In the Wiligelmo Room the projector is ceiling-mounted, keeping the room free of cables and clutter. The 16 A and 32 A power outlets are useful when you need high-consumption equipment, for example for an exhibition setup. In Room 1 and Room 4 the projector is mobile and positioned to suit the layout.
Services on request
For speakers or attendees joining remotely, the hotel sets up video conferencing, so you can also run hybrid meetings. For events with international guests, simultaneous interpretation is available, and on more demanding days professional technical support looks after audio and video. We recommend mentioning these needs in your quote request.
How does catering work for a corporate event at the hotel?
At Hotel Real Fini Baia del Re, event catering is handled by the kitchen of Ristorante Baia del Re, inside the hotel. Coffee breaks, working lunches, aperitifs and gala dinners are agreed with the staff based on the day's schedule, the number of attendees and the group's dietary requirements.
Having the kitchen a few steps from the meeting room helps you keep to schedule: coffee breaks arrive when needed and lunch is served without anyone having to leave the venue. The menus showcase Modenese cuisine, with homemade fresh pasta such as tortellini and tagliatelle, and in the colder months the bollito misto trolley of traditional boiled meats (the house specialty).
On request, the kitchen also caters for special dietary needs such as gluten or lactose intolerance: letting us know in advance helps the team prepare. For more informal moments there is also the hotel bar, with a small shop selling local specialties.
Discover the cuisine and menus on the Ristorante Baia del Re page.
What types of events can be held at the hotel?
A hotel with several meeting rooms and its own restaurant can host meetings, conferences and conventions, as well as product presentations, press conferences, masterclasses, small exhibitions, gala dinners and company parties. At Hotel Real Fini Baia del Re the rooms can also be used at the same time, for separate events or for a single event spread across several spaces.
Meetings, conventions and conferences
The Wiligelmo Room hosts the plenary session, while the smaller rooms are used for breakout groups. Lunch and breaks take place at the same venue, and attendees coming from out of town can stay in one of the hotel's rooms and suites, with no need to travel between one part of the day and the next.
Presentations, press conferences, masterclasses and small exhibitions
The rooms with natural light and high-power outlets are also well suited to product launches, press events and masterclasses, and the hotel's common areas can accommodate small exhibition spaces.
Gala dinners and company parties
Ristorante Baia del Re prepares dedicated menus for gala dinners, year-end dinners and company parties, agreed in advance with the staff.
Several events at the same time
With 7 rooms available, the hotel can host different events on the same day for different companies. On request, several rooms, or all seven, can be booked together for a single, more complex event, along with the common areas, the restaurant, the bar and rooms for attendees.
The meeting rooms also host training courses and professional development sessions: we will cover this in more detail in an upcoming Magazine article.
What our guests say
An excellent hotel for business events and conferences. The conference room is bright and has a good audio-video system. The staff are extremely kind and very helpful (qualities that are rare these days). The food at their restaurant is very good.
Alice, Google review (translated from Italian)
Here for work, everything was organized impeccably, the meeting room was very clean and just as well organized. Convenient for travelers, located right at the Modena Sud exit, with a restaurant, bar, gym and pool. Room service is available for those who want privacy, and the bathrooms are stocked with the best personal care amenities. I will definitely be back. Thank you, see you soon.
Marco, Google review (translated from Italian)
How do I request a quote, and how far in advance should I book?
To request a quote from Hotel Real Fini Baia del Re, email info@hotelbaiadelre.com or call +39 059 479 21 11 with your dates, number of attendees, preferred layout and the services you need. The larger and more complex the event, the earlier it is worth getting in touch.
To receive an accurate proposal from your first contact, have this information ready:
- event dates and times, with any alternatives
- approximate number of attendees
- room layout (theater, classroom, U-shape, boardroom)
- equipment and services on request, such as video conferencing or simultaneous interpretation
- catering: coffee break, lunch, aperitif, dinner
- rooms needed for attendees and number of nights
Every proposal is tailored to the size of the event, its duration, the services requested and the time of year. The larger rooms can be booked for a full day or half day, and rooms for attendees can be included in the same offer.
If the rooms are available, a meeting can be arranged from one week to the next. For a conference with many guests or an event across several rooms, booking well in advance makes it easier to find the right dates. The hotel team speaks English and will reply to you directly, helping you choose the room and layout best suited to your program.
Frequently asked questions
Is there a meeting room for around 30 attendees?
Yes, Room 4 seats 30 people theater-style and 20 in a U-shape or boardroom layout. If you need more space, Room 1 seats up to 50 theater-style.
Is parking free for event attendees?
Yes, the hotel's outdoor parking is free. Alternatively, a covered garage is available at €10 per day, and there is an electric vehicle charging station.
Can the hotel host hybrid meetings or video conferences?
Yes, on request Hotel Real Fini Baia del Re sets up video conferencing for speakers and attendees joining remotely. Simultaneous interpretation and professional technical support are also available.
Does the hotel offer catering for corporate events?
Yes, catering is provided by the in-house kitchen of Ristorante Baia del Re. Coffee breaks, working lunches, aperitifs and gala dinners are agreed with the staff based on the event program.
How much does a day of meetings at a hotel in Modena cost?
The cost depends on the room, the number of attendees, the duration and the services chosen, such as coffee breaks, lunch or equipment on request. That is why Hotel Real Fini Baia del Re prepares a tailored offer for each event, which can also include rooms for attendees. The larger rooms can be booked for a full day or half day.
Does the hotel offer packages for corporate events?
Yes, and every package is fully customized. Based on your program, Hotel Real Fini Baia del Re combines room and layout, equipment, coffee breaks, lunches or dinners at Ristorante Baia del Re and rooms for attendees. Email us at info@hotelbaiadelre.com or call +39 059 479 21 11 to put together the package best suited to your event.
How far is the hotel from Modena city center, the railway station and Bologna airport?
The hotel is about 10 km from the center of Modena, around 20 minutes away, and just a few meters from the Modena Sud exit of the A1 motorway. Modena railway station is also about 10 km away, and Bologna Marconi Airport is 35 km away, about a 45-minute drive.
Planning a corporate event in Modena?
Tell us your dates, number of attendees and program: the Hotel Real Fini Baia del Re team will help you choose the right room and layout and prepare a tailored quote, including catering, equipment and rooms for attendees. Email info@hotelbaiadelre.com or call +39 059 479 21 11.
